Student Clubs and Organizations

Clubs and organizations are an integral part of campus life at YCP and are primarily composed of students who desire to associate themselves with others of similar interests or who wish to gain valuable knowledge and experience within a particular area. York College student organizations are developed by and for the student body. As the need arises, or as students have a desire to join together in a common endeavor, new groups can be organized. Groups wishing to receive formal recognition by the Student Senate and therefore be eligible to receive a yearly allocation of funds, reserve spaces, or receive invitations to participate in campus activities (such as Fall Fest and the Involvement Fair) must apply to the Student Senate. Groups wishing to form are encouraged to meet with Student Senate Vice President for Organizational Development for consultation and information. Organizations are expected to maintain a minimum of eight active members to be eligible for Student Senate recognition.

Membership

All members must be full-time or have paid the Student Activity Fee during the College’s billing period(s). Non-students (including Alumni) may not participate or act as members. In addition, all members must maintain a 2.0 cumulative G.P.A. on an annual basis to hold membership and remain in the organization. The annual review will be conducted each September for student eligibility. Freshmen and transfer students will be reviewed as soon as a YCP G.P.A. has been established. Those students who fall below this standard will be suspended from the organization. Once the suspended student reaches the acceptable G.P.A., he/she can be reinstated. A suspended member:

• Cannot pay organizational dues
• Cannot participate in any of the organization’s activities or events
• Is strongly encouraged to utilize services of the Academic Support Center

Current Organizations

At any given time, YCP is host to over 90 student clubs and Organizations including: Special Interest, Service Clubs, Greek Life, Club Sports, Academic/Honorary Societies, and Musical/Instrumental groups. A listing of current Student Organizations can be found by contacting the Office of Student Activities and Orientation.

Club Sports

A club sport is a student organization, recognized by Student Senate, Athletics & Recreation and the Office of Student Activities and Orientation, based on a specific sport. All club sport teams are student-run and open to any full-time student. Members are responsible for administering and organizing all club activities within the guidelines of York College policies. Club sports meet anywhere between 1 and 5 times a week and will travel to compete against other schools. Club Sports provide students with an opportunity to be involved in new activities, while also developing and improving a variety of skills (leadership, teamwork, time management, etc); thus enhancing the overall York College experience. Students who are interested in starting a new club sport should contact the Director of Campus Recreation (x1259).

Advisors to Student Organizations

Every organization officially recognized by the Student Senate is required to select an adviser. Eligibility requirements are as follows:

• Full or part-time employment as a York College faculty member or administrator with an earned college degree or equivalent experience.
• General knowledge of College policies, procedures, and services.
• Semesterly attendance at organizational meeting.
• Meet with the President and/or Executive Board members at least once per month to discuss group business/concerns.
• Attend an organizational function/activity each semester.

Advisers do not make decisions for the organization, and are not responsible for any individual or group actions. They provide guidance and advice, and should be prepared to intervene when a conflict with College policy or procedure arises. If scheduled activities are known to be dangerous, advisers should inform students of the inherent risks involved.

Advisers should not help organize or agree to supervise any event which violates the law. For example, if an off-campus function includes underage drinking, advisers should play no role in organizing or supervising the activity. Institutional moneys may not be used to subsidize any portion of such events nor can these functions be listed as official activities in College publications. Advisers should review the policies and regulations section of the Student Handbook, focusing particular attention on statements relating to alcohol and drugs, discrimination, sexual harassment, and hazing. In addition, advisers may only be YCP employees. Ancillary advisers are not recognized by the institution and have no authority to act or represent the organization.

To view the complete Student Organization Adviser resource guide, please contact the Office of Student Activities (x1239).

Greek Life

Fraternities and sororities at York College are an integral part of the institution’s liberal arts mission. Membership in York College of Pennsylvania Greek Life provides a meaningful and holistic co-curricular experience through active participation within the campus and local community. Greek Life organizations are partners with the College in a mutually-supportive educational endeavor.

Greek Life Philosophy and Policies

The following sections state the College’s philosophy on Greek organizations as well as the policies that apply. All of the policies were established to make our system stronger and well respected. If the policies are violated, the Judicial Process then becomes implemented.

Greek Life Philosophy and Relationship to YCP

Greek Life organizations at York College of Pennsylvania are an integral part of the institution’s holistic educational program. As such, they are partners with the College in a mutually supportive educational endeavor. Greek organizations and York College sustain their relationship with a mutual agreement to promote the following goals: 1) fellowship, 2) academic achievement, 3) fiscal viability of the chapter, 4) leadership development, 5) group responsibility, 6) commitment to and participation in campus government, 7) service to campus and community, and 8) mature group conduct. Each fraternity and sorority will receive the support of the Student Senate, and College Administration provided that it continues to fulfill these responsibilities.

Greek Life Mission

YCP Greek Life community will promote and achieve academic excellence, commit to meaningful service and engagement with others, support leadership development and career preparation opportunities, and foster lifelong friendships between members and organizations.

Greek Life Vision

The York College of Pennsylvania Greek Life community will foster an inclusive community, develop lifelong leaders with the abilities to advocate for justice, and produce well-rounded citizens that contribute to positive change within a global society.

Rights and Responsibilities of Greek Organizations

Among their rights are:

1. Choosing their members
2. Participating as a unit in campus group activities
3. Receiving reasonable assistance from the College in communicating with their alumni
4. Having an adviser who will assist them in resolving operational matters and who will act as a liaison between them and other segments of the College
5. Providing the opportunity for participation in enriching and educational experiences
6. Being periodically evaluated by the College Administration
7. The availability of comprehensive and just judicial procedures

Among their responsibilities are:

1. Conducting all of their activities in accordance with the regulations and policies of the College, their national offices and their governing bodies (North-American Interfraternity Conference and National Panhellenic Conference)
2. Complying with their charter and bylaws
3. Operating their chapter affairs in a business-like manner consistent with their constitution and Student Senate, and College policies
4. Maintaining an atmosphere within their chapter and its activities supportive of academic endeavors
5. Reviewing and establishing chapter and system-wide goals and philosophies
6. Progressing toward achievement of these stated goals and objectives in consultation with alumni, College and general fraternity and sorority advisers
7. Conducting all social gatherings in accordance with state law, College policy and their national regulations, being responsible for proper risk management and the welfare of guests

Each Greek letter organization will receive the support of the Student Senate, and Administration of York College; be assisted in remaining on campus; and enjoy the privileges of a recognized organization as long as it strives to carry out its responsibilities and to abide by the tenets described in this statement.

Greek Expectations and Standards

Chapter Expectations

1. All chapters and members will abide by their national governing principles, all YCP policies, and all local, state, and federal laws. 
2. Each organization must be represented at every Interfraternity or Panhellenic Council meeting respectively. 
3. All chapters must maintain a group cumulative G.P.A. of a 2.5 or higher. Chapters that don’t maintain the minimum G.P.A will be placed on inactive status the following semester. 
4. A minimum of four full-time students/active members will constitute a recognized chapter. (Panhellenic and IFC chapters only)
5. All recruitment and Greek Week apparel should be in good taste and approved by the Greek Life Adviser. 
6. Chapters and members should only wear letters of official groups recognized by the College and Student Senate. Using letters representing old local chapters that are no longer recognized is prohibited.
7. All chapters must have an on campus faculty adviser.
8. All chapters must turn in appropriately completed forms as required by the Greek Life Adviser and Office of Student Activities and Orientation. 

Chapter Standards

1. Scholarship
   • Maintain a chapter cumulative G.P.A of 2.5 or higher.
   • Host or attend one academic program per year.
2. Service and Philanthropy
   • Complete a minimum of one community service/volunteer project as a chapter per semester.
   • Complete a minimum of five community service/volunteer hours per member per semester. 
   • Complete a minimum of one philanthropy project as a chapter per semester.
   • Raise a minimum of $5 per member for a philanthropy per semester. 
3.  Leadership
   • Meet with YCP faculty adviser once a month.
   • Chapter presidents meet with Greek Life Adviser once a month. 
   • Attendance at Student Senate required meetings and programs each semester. 
4. Social Excellence
   • Host at least one alumni event per year. 
5. Operations
   • Complete and submit accurate chapter rosters throughout the semester as requested by the Greek Life Adviser and Office of Student Activities and Orientation. 
   • Complete all end of semester forms. 
   • Complete and submit all recruitment, intake, and new member education forms for approval.
   • Complete and submit initiation confirmation forms within seven days of initiation.
   • Update and maintain chapter events on the Greek Life calendar.
   • Submit current copies of chapter operational documents to the Greek Life Adviser. These include chapter bylaws, risk management policies, and insurance information.
6. Risk Management
   • Host or attend one hazing prevention program per semester, with a minimum of 75% of the chapter in attendance. 
   • Host or attend one alcohol/substance abuse awareness program per semester, with a minimum of 75% of the chapter in attendance. 
   • Have no chapter conduct violations. 

Chapter Review

All expectations will be reviewed at the end of every semester. Failure to meet chapter expectations and standards will result in sanctions determined by the administration.

Failure to meet chapter expectations and standards for multiple semesters within two years will result in formal meeting with campus administrators. A chapter will be required to make a formal presentation to administrators regarding the plans moving forward to comply with chapter standards and expectations. The administrations will make recommendations to the Dean of Student regarding the future of the chapter.

Greek Life Leadership

The Panhellenic and Interfraternity Councils are the governing bodies for all fraternities and sororities. It is important that chapter Council representatives are well-informed and committed to relaying information between individual organization meetings and Greek Council meetings.

Both the Interfraternity Council and Panhellenic Council (in conjunction with the Greek Life Adviser) establish the recruitment and intake dates each semester for their constituency, promote Greek unity within all organizations and strive to strengthen and enhance the Greek System for all.

Greek Life Eligibility

All members must be full-time and have paid the Student Activity Fee during the College’s billing period(s). In addition, all members must maintain a 2.5 cumulative G.P.A. to hold active membership and remain in the organization. Those members who fall below this standard will be suspended from the organization. Once the suspended student reaches the acceptable G.P.A., they may be reinstated. A suspended member: 1) cannot pay organizational dues and 2) cannot participate in any of the organizations’ activities or events.

York College operates on a “one semester deferred” recruitment and intake practice. This means that students may be eligible to join an organization after completing 12 credits and 1 semester of full-time student status as well as achieving a 2.5 GPA. Transfer students may be eligible for participation in Greek Life upon enrollment provided they were previously enrolled at another institution full-time for at least one semester.

Greek New Member Activities and Policies

The following policy has been developed to benefit the entire Greek community at York College, as well as all other areas of student life, including personal development and academic achievement. Through a working partnership, the College Administration and the Greek community can, with these guidelines, insure that the Greek system is strong, responsible and vital years past our own current involvement.

Although each sorority and fraternity has developed its own unique program of new membership and intake, these programs must meet the standards established by York College and as further described by Pennsylvania law. This policy serves to officially complement the statement on hazing which appears in the York College Student Handbook. As a current or intended member of a Greek organization, you should be aware of this policy and its legal, ethical and contractual implications. Further, you should be prepared to challenge and question any activity in which you are asked to participate which could threaten your health and safety, result in mental or physical discomfort, embarrassment, harassment or ridicule, or jeopardize academic success. These activities are a violation of the hazing policy as well as good judgment.

New Member Programs

1. Each organization conducting new member and intake activities must complete and submit the appropriate forms to the Greek Life Adviser. Under no circumstances should a new member be asked to participate in activities not appearing in the forms. 
2. Each organization is required to have the president and/or new member educator attend the new member education training hosted by the Greek Life Adviser prior to the start of the new member and intake program.
3. The length of any new member and intake program is limited to a maximum of five weeks with the possibility of a sixth week extension and must end with initiation on or before the date approved by the Greek Adviser. This date must be known to and confirmed by the National Office.
4. All new member and intake activities must be terminated by 12:00 am Sunday through Thursday and by 1:00 am Friday and Saturday. New member activities cannot begin before 7:00 am each day. This includes all activities–supervised, unsupervised, formal or informal, whether occurring on or off campus.
5. 50% of new member and intake activities must take place at an on campus facility.
6. New member and intake programs cannot include more than three events per week. 
7. Use of College facilities must be officially reserved and approved by the appropriate facility director. New member and intake activities are prohibited from the library. Disruptive or unusually loud behavior is prohibited from all campus facilities. 
8. Bid Night activities must comply with College policy, and are to be alcohol/substance free events. 
9. All organization recruitment, new member, and intake activities will be conducted in the absence of alcohol whether in public establishment or private residences and may not be conducted in establishments which serve alcohol. 

New Members

1. All new members are required to attend New Member 101 prior to the beginning of their new member program. 
2. New members must have a cumulative 2.5 G.P.A in order to become and/or continue being an active member. 
3. The College does NOT require standardized study hours for new member. Chapters are prohibited from requiring new members to complete study hours. 
4. New members, as well as other members of the College community, should report questionable activities or explicit violations of the new member and intake policy to campus administration. Failure to report violations could result in the loss of new member eligibility and other sanctions. 
5. New members are forbidden to carry or wear any items except for standard new member or intake education book and a jewelry-like pin. Pins may be NO larger than 2 1/2 inches by 1 inch. Notebooks may be of a standard size only (no larger than 12 inches by 12 inches). New members may not be forced to carry notebooks or wear pins as part of their program; however, an educational purpose has been recognized in these items and the Greek Life Office will not prohibit these items unless evidence of hazing (forced carrying or wearing of said item) is discovered. New members forced to wear or carry anything other than the aforementioned items will be brought to the Vice President of Student Affairs/Adviser(s) for hazing as well as members, officers, and new member educators of the Greek organization responsible for this new member or intake program. Some items that have been worn or carried by new members in the past that are now prohibited are: stuffed animals, Hell Week t-shirts, plastic pumpkins, flowers, baskets, paddles, bricks, tote bags, hats, hair ribbons/unusual hairstyles, jewelry, large nametags, costumes, sticks, signature t-shirts, derogatory names on pins, and any other items beyond a pin and a notebook.
6. Hell Week is prohibited. Any evidence of Hell Week will be referred to campus administration. This includes evidence of sleep deprivation, physical activities, poor hygiene, and forbidding new members to practice normal daily routines.

Violations

1. Hazing, as defined in the York College Student Handbook and by the State of Pennsylvania, as well as further descriptions as stated in this policy, is strictly prohibited. All Greek Life members are required to sign an Anti-Hazing Contract.
2. Violations of this policy may result in one or more of the following: suspension of new member or intake privileges for individuals and/or organizations, social probation or expulsion, removal from College housing, suspension of privileges regarding campus publications and use of campus facilities, withholding of academic materials, suspension of organization’s permission to operate on campus property, and revocation of organization charter or other institutional sanction or recognition. Students and organizations who have violated regulations of the College may also find themselves subject to prosecution by state or local authorities if, in fact, State laws have also been violated. Students are not immune to the actions of civil authorities simply because they have been subjected to institutional discipline. Additionally, situations judged to be in violation of the code of general conduct of the College and common decency may be subject to disciplinary action even though the infraction is not specifically stated in this or any other published College policies and regulations.

Greek Judicial Matters

Whereas there are incidents that involve violation(s) of York College Student Conduct policies, local, state, or federal laws, cases will be reviewed and adjudicated at the discretion of the Offices of Student Conduct and Student Affairs and assigned to the appropriate disciplinary hearing board, administrative office, or Governing Council for resolution. If deemed appropriate, cases may be turned over to the established Council Judicial System.

Hazing

Hazing is prohibited and will result in administrative disciplinary action. Hazing is defined as any action or situation which recklessly or intentionally endangers the mental or physical health or safety of a student, or which requires, encourages, or permits violation of any federal, state, or local statute or College policy, for the purpose of initiation or membership into, or affiliation with, or membership in any organizations recognized by, or affiliated with, York College of Pennsylvania. This applies regardless of the individual’s willingness to participate. For specific information, consult with the offices of Student Activities and Orientation and Student Affairs. Each organization is responsible for informing members (new members, associate members, affiliates or guests) of the hazing policy. Violations of the hazing policy at York College of Pennsylvania will result in disciplinary action and/or legal action. Student(s) and/or organizations will be held responsible for group activity in the event this policy is violated. Violators can be given sanctions of probation up to and including suspension from the College.

Statement on Unrecognized Organizations

Some organizations that were once recognized fraternities or sororities on campus continue to operate underground despite having lost recognition from the College. These organizations have had their recognition revoked by the institution for various reasons, including things as hazing, alcohol and drug abuse, risk management violations, and failure to comply with the College policies and expectations. These organizations have in almost all cases also had their charter suspended by their international organization because they were not upholding fraternal values and were engaging in risky behaviors that endangered the members and other students.

The following groups have lost recognition in the past five years:

• Alpha Delta Gamma (suspended indefinitely; charter removed by National Headquarters)
• Theta Phi Alpha, previously recognized as Omega Chi (suspended through spring 2019; charter suspended by National Headquarters)
• Alpha Chi Rho, previously recognized as Kappa Sigma Rho (suspended indefinitely; charter removed by National Headquarters)
• Alpha Sigma Tau (charter dissolved by National Headquarters through spring 2022)
• Kappa Delta Phi (suspended until December 31, 2022)

Students are prohibited from affiliating with any organization or group that has had its College recognition withdrawn. By affiliation is meant joining, rushing, pledging, accepting an offer of membership; residing in facilities that are owned, rented, or controlled by the group; or being involved in activity that would normally be associated with being a member of the group.

Advisers

All organizations are required to have an on campus faculty adviser, listed on file with the Office of Student Activities and Orientation. Chapters are required to meet with their faculty adviser monthly. It is in the best interest of every organization to utilize their adviser as much as possible. Greek chapters are also encouraged to have at a minimum one alumni/chapter adviser. In addition to chapter advisers, all Greek Life organizations will have the YCP Greek Life Adviser staffed by the Office of Student Activities and Orientation. 

Program Planning Policies and Procedures

Event Request Forms

Student Organizations must complete an EVENT REQUEST FORM for all campus events and obtain the required signatures for facility reservations, set-ups, and food requests. This form is available from the Office of Student Activities. By completing this form, Students will be advised of the process and procedures of event planning. Approval of student organization events will not occur until this process has been satisfactorily completed.

Organizational Sponsored Events

Campus events or programs sponsored by student organizations or the YCP Student Activities and Orientation Office must adhere to College policy and entail neither illegal forms of discrimination in terms of attendance limitations nor violations of appropriate ethical standards. Cases of interpretation of “ethical standards” will be referred by the Student Activities and Orientation Office and/or the Dean of Student Affairs to the President’s Council for resolution.

For YCP Student Activities and Orientation Office-sponsored programs focusing on highly controversial subject matter, the College also requires (in addition to the above guidelines) adherence to the “fairness doctrine,” in that approximately equal time must be available for the expression of opposing points of view, either in the context of the same program or in a subsequent program.

Sponsorship of guest speakers does not imply approval or endorsement of the views expressed, either by the sponsoring group or by the institution. Inquiries regarding such sponsored events by student organizations should be directed to the Student Activities and Orientation Office in the Student Union.

Academic department-sponsored events are the responsibility of the sponsoring department, in coordination with the Provost and the President.

Campus Security at Sponsored Events

Numerous activities, such as dances, concerts, festivals, and marathons, require security/police services. Student organizations that holds an event which is open and/or advertised to the public and concludes later than 11pm in the evening requires hired security throughout the duration of the event. Student organizations must indicate this in their event reservation and coordinate with the Director of Campus Safety to hire security in advance. The supervisory shift sergeant will always assist when needed at no cost to the student organization. Security assigned to cover the event will be billed to the sponsoring organization at prevailing rates.

Insurance Requirements

All outside organizations brought on College premises in connection with any student event must provide a certificate of insurance. The organization’s certificate of insurance must show evidence of Bodily Injury and Property Damage coverage. The College must be included as “additionally Insured.” All certificates must be made available upon request no less than two weeks prior to the event for approval.

Contractual Agreements

Students 18 years of age or older can legally enter into contractual agreements with off-campus parties. Contracts or agreements made by students remain the full responsibility of the contracting student and must NOT include the name of the college or imply that the student is acting as an agent of the College.

Students may not sign contracts on behalf of the College.

Students who hold positions in College organizations cannot enter into contracts or agreements which make the College a party to such a contract or agreement without the approval and signature of the Director of Student Activities and Orientation.

Use of College Facilities by Student Organizations

The College encourages the use of campus facilities by officially recognized organizations to promote the cultural, athletic, social, and educational development of the student body. Subsequently a conscious effort is made to minimize programming costs to student groups. General guidelines and reservation procedures for available facilities are outlined below.

Reservations

Recognized student organizations are able to use any College facility free of charge (see Fees section below), provided their event includes student participation.  If you need a room for an event, please fill out an event request form (see above section for details).

During the week, classes get first choice of rooms. During off hours, which are weekends and weekdays after 9:30 p.m., you must reserve through the proper use of the Event Reservation Form.

Classrooms are not to be reserved on a regular basis.

Fees

If an activity is scheduled during the normal operating hours of the building, and no special services are required, no additional fees will be assessed. However, any costs for special services will be passed along to the sponsoring organization and are payable one week prior to the scheduled event. These costs are based upon, but not limited to, the following guidelines: technical production assistance, additional security measures, additional custodial, damage charges (deemed appropriate by the Facility supervisor and the Office of Student Activities and Orientation). It will be the responsibility of the Campus and Special Events Director to review the requirements of the activity and assign extra operations, grounds, maintenance, and technical personnel as needed. Charges for extra personnel will be billed to the sponsoring organization at the prevailing hourly rate.

Meeting Rooms

The meeting rooms in the Student Union are for the use of YCP students, Senate-recognized clubs and organizations, faculty, and staff. The rooms are assigned on a first-come, first-served basis through the Student Activities and Orientation Office. A reservation form must be filled out in order to reserve a room. Rooms may be reserved for a one-time function, weekly, biweekly, or monthly for one academic semester.

Those reserving spaces are encouraged to do so respectfully and only when the space will be used. “Block Booking” (referring to mass reservations of time and/or space) is not permitted.

The use of candles is strictly prohibited–use of these devices may result in a fine and/or loss of room reservation privileges. 

Only those spaces specifically designated as meeting rooms may be reserved and utilized for such purposes. Study spaces (such as those found in the Library or Academic Buildings may not be used for meeting purposes.

Rooms should be returned to the same condition in which they are found. If a room is found with damage or trash, this should be reported before using the room. Groups who leave a space unusable for the next group may lose reservation privilidges.

Information Tables

Any recognized student organization may reserve a table in the Student Union by contacting the Office of Student Activities and Orientation at Ext. 1239. Any recognized student organization may reserve a table in the lobby of Campbell Hall by contacting Career Development at X1452. The Assistant Dean for Athletics and Recreation must approve, in advance, any activities during special athletic events in the Grumbacher Sport & Fitness Center.

The reservation request must be scheduled one week prior to the date the set-up is needed.

Campbell Hall lobby has a capacity of two tables that will be set up at the north lobby wall (only). The Student Union lobby also has a 6 table capacity. Each organization may reserve one table (with two chairs) per day for a maximum of two consecutive days.

Vans

College vans may be rented to recognized student organizations. Each driver must complete the van safety training class prior to the trip. Vans must be requested via the online request system. Fines will be accessed to those organizations/persons who abuse van privileges in any way. All trips must be approved by the organization adviser and the Office of Campus Safety. Vehicle privilege will only be approved if the organization meets the guidelines for designated trips. A maximum of 10 adults is permitted to ride in the vans, including the driver.

Policy for Fundraising and Campus Sales

Purchased/imprinted products for fundraising must be purchased through the York College Bookstore. Competitive pricing will be considered during the purchasing process. Artwork must be in compliance with the YCP logo usage policy (see policy below). Donated items are permissible.

Logo Usage

Use of the York College of Pennsylvania name or logo is not permitted without prior approval from the Office of Communications. For more information, please contact communications@ycp.edu.

Food Policy for Student Clubs, Organizations & Club Sports

The following policy is necessary to reduce the risk of food-borne illness due to improper food handling as well as poor cooking practices, and to reduce the risks of liability issues. It has been developed in consultation with College officials and the College’s insurance agent.

Food Policy:

1. All food sales or food offerings must be catered by or coordinated through York College Dining Service. This would include all planned or spontaneous events on campus that would involve the serving, sale or distribution of food and/or drink. For example, selling pizza for monetary gain or serving pizza at a gathering, meeting or event. Arrangements must be coordinated and approved ten days prior to the event or meeting.
2. Dining Service will consider requests for items coming directly from a registered, licensed and regulated, reputable kitchen or manufacturer only for items that are not available from Dining Service directly, such as discounted prices on large quantities of prepackaged cookies, chips, pretzels or candy bars for resale.
3. All homemade items are strictly prohibited. This includes any home baked or home prepared items. York College of Pennsylvania has a contract with Chartwells, which names Chartwells as the exclusive food service provider on campus. This contract binds all York College parties including recognized student organizations. This applies to items that are given away as well as those which are sold.

Failure to request and receive proper approval or to adhere to this policy will result in disciplinary sanctions and penalties against the organization(s). In addition, it may include confiscation of food items, loss of reservation privileges and/or loss of organizational recognition.

Advertising on Campus

Student Activities Calendar

York College Student Activities and Orientation, produces an online app (YCP App) which will detail events produced on campus by the Campus Activities Board, Athletics, Leadership, and other sponsoring offices. Special permission for organization events to be included can be requested by contacting the office of Student Activities on a case by case basis.

Student organizations and individuals who are involved or interested in planning events are strongly urged to consult with the Student Activities and Orientation Office to avoid scheduling conflicts. The Director of Student Activities encourages complete cooperation between the Campus Activities Board, Greeks, and all other student organizations in the scheduling and planning of campus activities.

Campus Events Calendar (R25)

The campus events calendar is a comprehensive list of all events (date, time and location) taking place on campus, and is maintained by the Director of Campus & Special Events. Inclusion in this listing is based upon the reservation of a campus facility.

Campus Posting Policy

All postings and advertisements (including but not limited to sidewalk chalk, flyers, banners, window markers, etc.) must adhere to the following policy. This includes any posting/advertising on or off campus that involves or references York College of Pennsylvania.

All persons wishing to post information, advertisements, or use chalk on campus must have them approved (and stamped) by the staff in the Office of Student Activities and Orientation, located on the main level of the Student Union, Room 205. Posting and chalking on campus are not rights; they are privileges open only to members of the college community. Non-College-affiliated individuals and commercial enterprises may not freely post, distribute, or chalk messages on campus. Posting is permitted only on certain exterior and interior areas of campus.

Bulletin boards are designated for student use in all campus buildings. Approved flyers may be posted on untitled bulletin boards for a maximum of one week. All untitled bulletin boards are for general use. Some bulletin boards are reserved strictly for CAB and Student Senate as well as departmental use.

Permission for Chalking must be obtained in the Office of Student Activities and Orientation. Chalking can be done ONLY on exposed sidewalks on campus (For clarification, exposed sidewalks imply that the chalk will be washed away should it rain). Chalking should be done in washable chalk or pastels. Chalking may NOT be done on stone pavers, walls, benches, water/decorative features or roadways.

Postings are not permitted in areas where they could be potentially dangerous, destructive, or difficult to remove.

Postings will be removed from unapproved locations such as organizational bulletin boards, windows, glass doors, painted surfaces, glass cases, and bus shelters. Permission is required from Campus Operations to hang banners, sheets or other large postings from a building.

References through words or pictures to alcoholic beverages, establishments that primarily serve alcoholic beverages, drugs, profanity, and racial or ethnic slander are prohibited by College policy on any advertisement, flyer, or posting. Advertising and/or promoting activities or events where alcohol consumption could be considered the primary focus are prohibited on campus and/or via campus venues. Postings and/or advertisements that contain abusive language, threats, fighting words, or obscenities will be removed, as will all messages, regardless of content, that appear in prohibited locations or that fail to comply with other relevant restrictions. Organizations or individuals found in violation of this policy will be prohibited from posting notices in the future and will be held accountable for their actions through the campus disciplinary system.

Video Bulletin Board

The Video Bulletin Board is another source of information and campus announcements. Televisions are located throughout campus in the Student Union, academic buildings, etc. Student Organizations may submit requests for posting to the Office of Student Activities and Orientation. Office and Departments should submit requests for inclusion on the video Bulletin Board to LTS.