Aug 01, 2021  
2020-2021 Student Handbook 
    
2020-2021 Student Handbook

COVID-19: Campus Policies


Hygiene and Wellness Policy

Student Isolation & Quarintine Policy

Social Distancing & Campus Gatherings

Health Center

Counseling Services

 

Dining on Campus

Grumbacher Center

Student Attendance Policy

Classroom Capacity & Instruction Style

Student Organization and Proceedures

Hygiene and Wellness Policy

York College is dedicated to making sure that all members of the campus community are healthy, safe, and able to engage in an inclusive learning environment. All members of the York College community are expected to adhere to the following guidelines during the 2020-2021 academic year, in order to reduce the spread of communicable illnesses, including but not limited to novel coronavirus, COVID-19, and influenza.  

It is expected that all community members will embrace personal responsibility and do their part to keep the College community healthy by:

  • Maintaining social distancing guidelines of at least 6 feet.

  • Wearing a face mask in class and while traveling on campus. See face-mask section below for more specific guidance.

  • Covering your mouth when you cough.  

  • Washing your hands and/or using hand sanitizer regularly.  

  • Disinfecting personal electronic devices.  

  • Waiting outside a fully occupied restroom until someone exits.  

  • Following posted occupancy guidelines for elevators, meeting spaces, lounges, study rooms, etc.  

  • Staying home when you are sick and notifying your instructors, employers, etc.  

  • Scheduling an appointment with the Health Center or your Primary Care Provider, as necessary.  

Students who do not comply with the expectations set forth in this policy can be referred to the Student Conduct process.   

Face Masks

The Center of Disease Control recommends that people wear face masks that cover their mouth and nose to reduce the spread of COVID-19. Pennsylvania has taken the further step of mandating that people wear face coverings in all but a few very specific situations. Even people with no symptoms can be contagious. That is why it’s important for us to protect each other by keeping our respiratory droplets to ourselves. 

For this reason, all students, faculty, staff, and visitors must wear face coverings in all public shared spaces on campus. Students, faculty, and staff must wear face masks in classrooms. Face masks should be worn by faculty in classrooms; however, it is recognized that there may be instances in which removal of face masks may be important to adequately communicate to the class. In such instances, social distancing must be observed.   Note:  All visitors to campus, including contractors, vendors, guest speakers, etc. will be expected to follow these guidelines.

YCP community members must provide their own face masks and they are responsible for taking care of their own cloth face masks. It is important to handle them carefully and wash them often. Find more information on safe face mask use and cleaning here. People may need to wear different or additional protective gear in laboratory and clinical settings. Lab or clinic instructors or staff will explain these requirements.

Accommodations for the face masks policy

Students, faculty, and staff who cannot wear a face-covering due to a documented disability or medical condition MUST APPLY for an accommodation using the Face Mask Accommodations survey. Please make sure to upload a copy of your documentation from your physician describing why you cannot wear a face covering. Student Accessibility Services will review student requests, and the Human Resources Office/Provost’s Office will review staff and faculty requests. After this prompt review, the College will make a decision about an appropriate and reasonable accommodation for each applicant. They will report the decision to applicants via email. 

Personal Hygiene

Handwashing

You should wash your hands often with soap and water for at least 20 seconds, especially after you have been in a public place, or after blowing your nose, coughing, sneezing, or touching your face. If soap and water are not readily available, you should use a hand sanitizer that contains at least 60 percent alcohol. When using hand sanitizer, you should cover your hands and rub them together until they feel dry.

Soap dispensers are readily available in all campus bathroom facilities.

Hand sanitizer will be placed around campus in strategic locations, but students are advised to bring a personal supply when returning to York College for the 2020–21 academic year.

Touching Face

You should avoid touching your eyes, nose, and mouth, with unwashed hands. You should wash their hands before or after touching your face.

Gloves

According to the CDC, gloves are not necessary for general use in the COVID-19 pandemic and do not re

place frequent and thorough handwashing. Those individuals working in health care or in high-risk areas should use gloves while working. Gloves and other personal protective equipment may be required in certain labs or other areas. Based on CDC recommendation and due to forecasted shortages of glove supplies they will only be dispensed for approved tasks.

Coughing/Sneezing Hygiene

When in a private setting and not wearing a face mask or covering, you should always cover your mouth and nose with tissues when you cough or sneeze or use the inside of your elbow. All tissues should be thrown in the trash. You should immediately wash their hands with soap and water or use hand sanitizer

Health Condition Monitoring

YCP students, faculty, and staff will complete a daily symptom tracking questionnaire.  Symptom tracker software will notify YCP community members if they should contact the Health Center or their primary care physician for treatment and testing.

Enhanced Cleaning

There will be increased cleaning across campus by our custodial services team. The frequency and type of cleaning for each space will be determined by its purpose and volume of use. Many academic spaces will be cleaned once per day, and residential common spaces will be cleaned twice per day. Designated high-traffic areas, such as high-volume elevator lobbies, high-volume restrooms, and other similar areas will be cleaned multiple times per day. High touch surfaces will be cleaned throughout the day. Cleaning and disinfection protocols specified by public health authorities will be implemented. York College cleaning protocols will be adjusted as the CDC and PA Department of Health make changes to their recommendations.

Even with the increased cleaning protocols and staff, there are reasonable limits to cleaning protocols. Doorknobs will not be disinfected after one person touches it, restrooms will not be cleaned after each use, chairs in individual classrooms will not be wiped down by staff between each class meeting.

All YCP community members should use good judgment in the things they use and touch. The practice of washing/sanitizing your hands when entering the building and when entering/leaving a classroom will help reduce the risk.

Student Isolation and Quarantine Policies

There are two procedures to guide students who test positive for COVID-19 (Isolation Policy) and students who have been in close contact with someone who tests positive for COVID-19 (Quarantine Policy). NOTE: Students who feel ill or who have symptoms of COVID-19 (1) should not go to work, classes or any public places and, (2) should immediately contact the Health Center for further instruction.

The current policies are based on updated guidelines published by the PA Department of Health on December 5, 2020; in response to the updated guidelines published by the Center for Disease Control and Prevention (CDC).  

Because on-campus isolation and quarantine spaces are limited, priority will be given to students who test positive for COVID-19 (i.e., those that need to isolate) and need to stay in designated temporary housing.

 

Isolation Policy

This policy applies to students who have tested positive for COVID-19. Isolation is designed to reduce the chance of spreading illness by keeping people who test positive for COVID-19 away from others. As we did in Fall 2020, we will recommend that students who test positive for COVID-19 return to their permanent address to rest and recover under the care of their families and healthcare provider. The isolation period is 10 days or until they are cleared to return by their healthcare provider. If a student cannot return home due to extenuating circumstances, the student will be temporarily housed in a designated residence hall on campus and will not be permitted to enter any other campus buildings. 

If you are isolating from others this means you must: 

  • avoid contact with others (except health care providers),

  • stay home in a separate room away from other people in the home

  • if possible, use a separate bathroom from others

  • stay away from seniors and people with chronic medical conditions

Students will remain in isolation for 10 days from when their symptoms began.  The first day that symptoms begin is Day #0.

 

To return to campus, following isolation you students must meet one of the following criteria:

 

  1. Test-based Strategy

  • Must remain fever free for 24 hours without fever-reducing medication

  • And Two consecutive negative PCR tests separated by at least 24 hours. If PCR tests are given by a healthcare provider from outside YCP, students must show proof of negative tests to return to campus.

  1. Symptom Based Strategy

  • Must remain fever free for 24 hours without fever-reducing medication

  • Even asymptomatic students, who show no symptoms, must stay in isolation for 10 days from the positive test results day. Day of positive test is day #0


 

Quarantine Policy

Quarantine is designed to reduce the chance of spreading illness by keeping people who might have been exposed to COVID-19 away from others. This policy applies to students who have been in close contact with someone who tested positive for COVID-19, even if they are asymptomatic. A close contact is someone who has been within six feet of a person who has tested positive for COVID-19 for more than 15 cumulative minutes over 24 hours.  The YCP Health Center will notify students who are close contacts of someone who tested positive for COVID-19. Quarantining close contacts is important because people who have COVID-19 can spread it before they know they have it. 

Students identified as close contacts must separate themselves from others for a minimum of 10 days. However, if a quarantined asymptomatic student opts to have a COVID-19 test on day 5 of their quarantine period or later, and receives a negative test result, they may return to campus as early as day 8 of their quarantine period. 

Students are expected to continue the practice of leaving campus as soon as possible and stay at their permanent address during the quarantine period. If a student cannot travel home due to extenuating circumstances and space exists, the student will be temporarily housed in a designated residence hall on campus.  

Quarantining students must IMMEDIATELY notify the Health Center and their instructors to set up remote instruction so they can continue their coursework. They may not go to work, class, clinical, or extracurricular activities. They may not visit any campus buildings or attend any campus events. 

While under quarantine, students must self-evaluate their health two times a day, including taking their temperature and possible symptoms. If they run a fever or begin to have symptoms, they must immediately contact the YCP Health Center. 

If you are in quarantine this means you must: 

  • avoid contact with others (except health care providers),

  • stay home in a separate room away from other people in the home

  • if possible, use a separate bathroom from others

  • stay away from seniors and people with chronic medical conditions

Students who do not run a fever or develop other COVID-19 symptoms for 10 days may return to campus.

Students who do not comply with the expectations set forth in this policy can be referred to the Student Conduct process.

 

Students who do not comply with the expectations set forth in this policy can be referred to the Student Conduct process.

Social Distancing and Campus Gatherings

Students participating in social gatherings on campus property are expected to follow all guidelines in the College Hygiene and Wellness Policy, including but not limited to, maintaining social distancing guidelines of at least six feet, wearing a mask, and staying home when you are sick.  Students are expected to follow all posted occupancy guidelines for the spaces in which they are gathering. Additionally, there is a limitation on the number of people who may gather socially (indoors < 25, outdoors < 250.) Please note, the number of people permitted to gather is subject to change should the Commonwealth of Pennsylvania change the designation of York County, PA, due to an outbreak of communicable disease, including but not limited to COVID-19. 

Students who do not comply with the expectations set forth in this policy can be referred to the Student Conduct process.  

To facilitate social distancing, each of the student service offices have modified their processes and procedures to reduce face-to-face contact with no significant reduction in service quality. These modifications for Fall 2020 are described below

Social Gathering Policy

Students participating in social gatherings on campus property are expected to follow all guidelines in the College Hygiene and Wellness Policy, including but not limited to:

  • maintaining social distancing guidelines of at least six feet
  • wearing a face mask, and staying home when you are sick
  • follow all posted occupancy guidelines for the spaces in which they are gathering. 

Additionally, no more than 250 people can gather during a social gathering on campus property.  Please note, the number of people permitted to gather is subject to change should the Commonwealth of Pennsylvania change the designation of York County, PA, due to an outbreak of communicable disease, including but not limited to COVID-19. 

Students who do not comply with the expectations set forth in this policy can be referred to the Student Conduct process.  

Accessing Campus Services

Financial Aid 

Like everything about York College,financial aid is personalized, and our team is available to help in your transition to life at York. Schedule a personalized virtual video meeting or phone appointment to get answers to your important financial aid questions. The Financial Assistance Office is available for appointments 8:30 a.m. to 5 p.m., Monday through Friday, throughout the summer. To schedule your appointment, please call our office at 717.815.1282 or email financialaid@ycp.edu with your meeting preference and topics you would like to discuss.

Business Office

Most discussions and interactions (e.g., “fixing” inoperable meal plan cards, changing meal plans, setting up or adding money to flex cards and questions regarding invoices, etc.) with the Business Office can be conducted over the phone (717- 815-1470) or through email (businessoffice@ycp.edu).  Exceptions are for students/family members making payments or students picking up refund checks. The preferred method of contact with the Business Office is as follows:

  • phone call or through email
  • setting phone call or Zoom meeting appointments for longer conversations
  • walk-in students at the business office as long as they adhere to six-foot distancing and the face covering policy.  

Academic Support Center

The Academic Support Center will provide tutoring and coaching support both virtually and in-person.  The tutoring schedules, whether through Zoom or in the Center in-person, will be available to students on the online appointment system. Links for Zoom tutoring will be embedded into the appointment system for easy access to students. Computers in the Center are separated and tables are strategically placed so tutors for math, chemistry and biology can work at a white board from a distance.  Tutoring for other disciplines will be through Zoom and/or in large computer labs.  For questions about academic support during the fall semester, please email asc@ycp.edu or phone 717-815-6598.

Writing Center

Students can receive support from Writing Tutors on any writing project at any stage of the process through appointments in person, via Zoom, or through eTutoring Essay Review, which allows students to upload assignments and receive feedback from a tutor later that day. In person appointments will be facilitated with Google docs to accommodate collaboration while social distancing. All appointments, whether in person, on Zoom, or eTutoring Essay Reviews, can be made through our online appointment system. Students can also access writing resources 24/7 through the new Academic Support and Writing Centers Canvas page. For questions about Writing Center services during Fall 2020 semester, please email writingcenter@ycp.edu or call 717-600-3805.

Student Accessibility Services

Student Accessibility Services will continue to provide accommodations and support to our students with disabilities by meeting with students via Zoom or in-person, and by general communications via email (sas@ycp.edu) or phone (717-815-1717). All appointments can be scheduled using the Spartan Success Network. Students can apply for academic accommodations by completing and submitting the SAS application for accommodations. The application and documentation guidelines can be found at ycp.edu/sas.  Students can email their accommodation memos to their professors or provide hard copies in class. The Testing Center will be open and administering both hard copy and online tests.  Students who are eligible for Testing Services should use the Testing Services appointment form found on the portal under Student Resources. 

Academic Advising

For the fall 2020 semester, academic advising for students will continue to be offered through Zoom, phone, and in-person appointments. Students wanting to adjust their curriculum plans (e.g. major, minor, constellation, or advisor changes) can do so by completing the online Qualtrics form available on the academic advising webpage. Peer Advisors will be available for student questions via Zoom each week throughout the semester. For general advising questions, students may contact the Academic Advising Center through email academicadvising@ycp.edu or phone 717-815-1531.

Registrar/Records Office

The Records and Registrar Offices intend to accommodate walk-in students as long as they adhere to the six foot physical distancing, face covering policy, and other health and safety protocols. We have also transitioned our paper forms into electronic format so students can conduct business with us online as an alternative to face-to-face(https://www.ycp.edu/about-us/offices-and-departments/registrar/). Finally- they can always contact us via email registrar@ycp.edu or 717-815-1273.

Career Development Center

For the fall 2020 semester, Career Development Center services and resources will be available through Zoom, phone, and in-person appointments. Spartan Career Path (accessible to all students through MyYCP) will continue to be the primary vehicle for students to connect with Career Development resources, professional staff, job & internship opportunities and employer interactions. All students will receive a bi-weekly electronic newsletter highlighting newly posted positions and upcoming workshops. Zoom will be utilized for all workshops, on campus interviews and drop-in hours with professional staff. Students may contact the Career Development Center through email careerdevelopment@ycp.edu or phone 717-815-1452.

Study Abroad

The Center for Study Abroad will provide virtual events to allow students to travel throughout the world, to expand their international awareness and intercultural competencies. In person, email, phone and Zoom appointments will be available as students plan their future international studies through short term, summer and semester-long opportunities. Students may contact Study Abroad through studyabroad@ycp.edu or phone 717-815-2238. 

YCCOSP

The YCCOSP program will continue to deliver Academic workshops, Career Development, and Community Engagement opportunities remotely via Zoom, or in-person if permitted.  YCCOSP staff will continue to use Spartan Success Network (SSN) to track and progress monitor YCCOSP student courses and grades.  YCCOSP staff will continue the communication with William Penn Senior High School staff and administration regarding the District’s reopening process.  Our YCCSOP 1:1 meetings with students will be held bi-weekly, or in-person if permitted.  YCCSOP required study hours will be held virtually (if applicable) or in-person at our on-campus study room with a limited number of students (10-12)l using the sign-up genius for availability.  YCCOSP students will continue their service-learning opportunities with the Center of Community Engagement (CCE), Generations of Hope (GOH), Crispus Attucks (CA), Women’s United virtually, unless in-person opportunities are available and permitted. 

Center for Academic Innovation

The Center for Academic Innovation provides resources for advancing high impact educational practices such as undergraduate research, design thinking, and project-based learning. We provide grants, workshops, mentoring, books, online guides, and showcases. Workshops will be delivered through zoom or during classes.  Meetings with individuals and small groups will be available to those who wish to meet face-to-face. Grant applications are online, and showcases of student work will be posted on the website. Students may contact the Center for Academic Innovation at cai@ycp.edu or phone 717-815-6750.

Health Center

General Rules

  • All students, staff, and visitors to the Health Center must follow all preventative measures. This includes mask wearing and physical distancing.
  • Waiting areas have been rearranged. There are separate well visit and sick visit waiting areas. Both allow for physical distancing.
  • Students who have COVID symptoms and when they come for an appointment will immediately placed into a negative pressure exam room. The ventilation in these rooms helps prevent the sharing of germs.

Appointments

  • No walk-in appointments. Signs outside the Wellness Center double doors will explain how to make an appointment.
  • Students will call or email to make an appointment. Health Center staff will assess students over the phone and then make an appointment.

Protocol for high risk students

  • High risk students should contact the Health Center at 717.849.1615 for medical advice.
  • Students who need special accommodations or remote instruction should contact the Accessibility Services Office at 717.815. 

Cleaning

  • The Health Center will use a spray system to disinfect all areas.
  • The Health Center will make separate time slots for well and sick visits. After a sick visit, the Health Center will take a 15-30 minute break to clean and disinfect.

Mitigation and Containment 

  • Student/staff/faculty will report incidence of exposure to Health Center/Human Recourses after contact with a COVID-19 positive patient
  • Students/faculty/staff will daily monitor for symptoms of COVID-19 and a daily temperature check

Counseling Services

The global pandemic can easily lead to increased stress and anxiety from changes, challenges, and uncertainty. During this time it is Important to take extra steps to monitor and respond to changes in everyone’s mental health as we work to take care of our physical health. The YCP Counseling Center is prepared to help students manage their mental health in this very stressful time.

Appointments

Counseling appointments will be offered every day of the week from 8 AM to 5 PM by means of remote services, i.e., teletherapy, as well as in-person sessions.

To schedule an appointment: Students are to call (717.815.6437) the office to schedule an appointment. Only students can schedule an appointment for themselves. Students are expected to attend all appointments scheduled, reminders are not sent. 

Mental Health Programming 

ProgrammingCounseling Services will also provide outreach programs/events to address stress management and COVID-19, how to deal with one’s well-being in the midst of the “new normal,” and ways to take care of relationships (family, friends, romantic) while dealing with social distancing.

Dining on Campus

The College, along with Chartwells, its third party dining services provider, has implemented numerous procedures and practices to keep the campus community safer and healthier throughout the COVID-19 pandemic. 

Seating / Capacity

Limited seating in each location is arranged in accordance to established capacities. Additional seating is available:

  • Throughout the Iosue Student Union
  • WPAC
  • Outdoor seating

All dining facilities have been reconfigured to be consistent with recommendations issued by the Commonwealth of Pennsylvania. 

Sanitation and Contactless Modifications

  • Must wear a face covering in and throughout all dining facilities unless seated at a table and eatting
  • Observe social distancing markers and line mangement
  • Re-usable beverage containers are not permitted; all drinks will be served in disposable to-go cups
  • No cash transactions; Only contactless payments accepted - Credit, Debit, Dining Points, Flex using self-service external card readers
  • Hand sanitizer stations available throughout all dining facilities
  • All food items will be served by Chartwells associates to reduce cross contamination
  • Dining area cleaned and sanitized continuously throughout service using recommended CDC cleaning procedures and deep cleaning at the end of each day

Hours of Operation for the Fall 2020 Semester

Johnson Dining Hall & West Campus Dining Hall

  • Forms of Payment Accepted: Meal Swipes, Credit, Debit, Dining Points, Flex, Apple Pay, Samsung Pay
  • Available for dine-in or to-go
  • Guest temperature check upon entrance of both dining halls
  • All-you-care-to-eat service; Available for dine-in or to-go containers
  • Limited dining hall seating due to PA Department of Education guidelines

Monday – Friday                                            Saturday & Sunday

Breakfast 7:00 am - 11:00 am                         Brunch 10:00 am - 2:00 pm

Lunch 11:00 am - 2:30 pm                              Lite Lunch 2:00 pm - 4:00 pm

Lite Lunch 2:30 pm - 4:00 pm                         Dinner 4:00 pm - 6:30 pm

Dinner 4:00 pm - 8:00 pm

Sparts Den

Forms of Payment Accepted: Credit, Debit, Dining Points, Flex, Apple Pay, Samsung Pay

Monday – Friday                                            Saturday & Sunday

10:30 am – Midnight                                        4:00 pm - Midnight

Appell Café

Forms of Payment Accepted: Credit, Debit, Dining Points, Flex, Apple Pay, Samsung Pay

Monday – Thursday                                      Friday

 7:30 am - 7:30 pm                                          7:30 am - 2:30 pm

Starbucks

Forms of Payment Accepted: Credit, Debit, Dining Points, Flex, Apple Pay, Samsung Pay, Starbucks Gift Cards

Monday – Thursday                                      Friday

7:30 am - 8:00 pm                                           7:30 am - 4:00 pm

Grumbacher Sport and Fitness Center Policy

Grumbacher Sport and Fitness Center (GSFC) users and workers are expected to follow all guidelines in the College Hygiene and Wellness Policy. Additional GSFC-specific guidelines follow:

Access

  • Guests may not enter the secure areas of the GSFC (beyond the turnstiles)–only authorized users, as specified in the GSFC Access Policy are permitted.

  • Paid guests will not be permitted in Grumbacher facilities

  • Turnstile use is configured for one-way entrance and one-way exit.

Facilities

Climbing Wall

  • Capacity is limited to 4 users.

  • Only bouldering activities are permitted.

  • Chalk is not provided–users may bring their own chalk bags for personal use.

  • Users must sanitize hands before and after each climb attempt. 

Field House and Indoor Track

  • Badminton, pickleball, and game tables are limited to singles (no doubles/team play).

  • Basketball hoops are limited to two users at a time.

  • Limited recreation equipment is available for borrowed use and must be returned to the GSFC fieldhouse staff for cleaning.

  • Cardio equipment use permitted only through reservation on the YCP Rec App or IMLeagues.com.

  • Reservations limited to one time slot (50 minutes) per day, per user.

  • Users must clean cardio equipment after use. 

Fitness Center

  • Capacity is limited to 40 users. 

  • Entrance permitted only through reservation on the YCP Rec App or IMLeagues.com.

  • Reservations limited to one time slot (50 minutes) per day, per user.

  • The Fitness Center will operate on a schedule of 50 minutes open followed by a 10-minute disinfecting and ventilation break throughout the day.

  • Users must clean equipment after use. 

  • Checked-out fitness equipment, e.g., belts, vests, and straps will not be available.

Locker Rooms/Restrooms

  • General lockers are not  available for use.

  • Varsity lockers TBD with determination of varsity athletics operation.

Multi-Purpose Rooms

  • Capacity is limited to 15 users.

  • Borrowed fitness equipment is not available. 

Natatorium (pool)

  • Face masks should NOT be worn in the pool but should be worn on deck by those who do not intend to enter the water.

  • Use of the pool is limited to those areas of seven feet of water depth or less. 

  • Only one swimmer permitted per lane.

  • Activities that do not allow for proper social distancing, e.g., water basketball and water polo are not permitted.

Racquetball Court

  • Capacity is limited to 10 users. 

  • This space is repurposed for core workouts and functional training.

Office Suite

  • Will mirror campus policies.

Wolf Gym

  • Available to authorized users only.

Wrestling Room

  • TBD with determination of varsity athletics operation.

Outdoor Fields/Outdoor Track

  • Will mirror campus policies.

Club Sports

Student Attendance Policy

In Fall 2020, the College will offer the majority of its courses in a format that blends in-person instruction and virtual instruction.  Some courses may be completely in-person. To provide the appropriate CDC recommended social distancing in the classrooms, classrooms will have about half of their usual capacity.  In each class, instructors will divide students into two or more groups to alternate between attending the class in person and attending the same class at the same time via Zoom.  Every class will be taught synchronously, meaning that the instructor will hold the class for both the in-class and virtual students at the same time. Once CDC guidelines eliminate the need for social distancing, classes will return to being fully in-person.  

Key Guidelines:

  • All students are expected to be present for each of their classes at the appointed times.

  • Students are expected to participate in class discussions and virtual break-out rooms as identified by their instructor.

  • All students and faculty members must wear a face mask. Students, faculty, and staff must wear face masks in classrooms. Face masks should be worn by faculty in classrooms; however, it is recognized that there may be instances in which removal of face coverings may be important to adequately communicate to the class. In such instances, social distancing must be observed.

Attendance

  • Attendance is mandatory for all classes whether the student is in the virtual group or the in-person group.  

  • Students who feel ill or who have reason to believe they have been exposed to COVID-19 should not attend classes.  They should report immediately to the Student Health Center or their family physician.

  • Faculty members will provide flexibility for those students who need to self-quarantine or to self-isolate, up to and including receiving an Incomplete grade for the course.  

  • The deadline for finishing an incomplete course will be extended to 90 days beyond the end of the semester, as opposed to the usual deadline of 60 days.  Grades of W (Withdraw) will not be counted against a student’s GPA.

  • Some experiential learning requirements may not be able to be completed virtually.  

  • Faculty members will be asked to provide more flexibility for students who may need to come late to classes because they are having difficulty accessing the internet, have been held up in traffic, or are experiencing clogged hallways.

  • The Library will be repurposed to accommodate commuter students for their virtual sessions.

  • Students who are feeling anxious about a class should inform their advisors if this situation.

Accommodations

  • Students who need an accommodation because they are in a high risk medical category, or who are living in the same house with someone who is in that category, will have an opportunity to request completely virtual instruction.  Instructions will follow in an additional email.

  • Students who need an accommodation because they have a medical reason for being unable to wear a face mask will likewise be able to request an accommodation.

  • Students who need additional help from the Student Services area should contact them with the appropriate documentation to set up a time to discuss accommodations.

Classroom Capacity and Academic Instruction Style

To meet social distancing in our classrooms for fall 2020, the number of students in each classrooms and lab is limited to about half of their usual capacities.  Each room was measured, and a maximum capacity for each classroom and lab identified using a rule of 8ft. to provide additional space for the instructor and furnishings. 

Signs are posted on the doors of each room identifying the maximum capacity, including both students and instructor(s). Furnishings with be stored in the classrooms, but the appropriate number will be tagged do not use –COVID-19 to ensure social distancing. 

Classrooms will be deep-cleaned daily; there will be hand sanitizer stations near each room; frequently touched equipment in labs and studios will be cleaned by the users after each person is finished. 

Everyone in a classroom will be required to wear a face mask, except for brief periods while speaking or making presentations.  Accommodations will be made for instructors and students who cannot wear a face mask.

Blended Academic Instruction

For fall 2020 courses, instructors will divide students into two or more groups to alternate between (1) attending class in-person and (2) attending the same class at the same time virtually, via Zoom or other technology.  For example, a history class that meets MWF will have group 1 meet in person on Monday, group 2 meet in person on Friday, and on Wednesday, both groups will work on assignments, view information on the Canvas learning management system, and complete readings.  Tuesday, Thursday is a simple in-person and virtual alternation with no need to “flip” the classroom for a day in between. The exact alternation will be organized by the instructor and communicated to the students at least two weeks before the first day of the class. 

All classes will be held synchronously.  This means that the instructor will be present and engaged with students on the day and at the time that the course is scheduled. Likewise, all students will be expected to be in attendance either in-person or virtually and to participate in chat rooms, class discussions, and virtual break-out rooms as organized by their instructors.

Commuter students who cannot return home in between classes will be able to use the Library, which will be repurposed in fall 2020 for these students to take their classes virtually. 

Attendance policies will be made flexible.  Incompletes will be available for those who cannot finish work during the semester.  Due dates for drop/add will be extended, and faculty members will be flexible in allowing students to arrive late due to difficulty accessing the internet or other circumstances related to the pandemic. (See updated attendance policy). 

New Technology

Most of our over 100 classrooms have been upgraded over the summer to enhance our students’ learning environment.  These classrooms already have internet access, a projector, a screen, and a sophisticated podium.  These are already “smart “classrooms.  We have enhanced their brainpower by adding additional cameras on the walls, as well as microphones that will link with the podium and turn the classroom into a large virtual Zoom classroom.

Faculty members will be able to teach students sitting in the classroom as well as students who are attending virtually via their own laptops, desk computers, tablets, or smartphones.  It will be easy to see and to speak to both sets of students during the same class time. 

Students who are in class will continue to ask questions by raising their hands, and students who are virtual will use the chat function in Zoom to ask questions.  Students who are virtual and those present in the classroom should be able to hear the instructor and the other students.

Instructors who cannot teach in-person can assemble the class group in the classroom and teach the class remotely via Zoom with minimum help from a class monitor. Instructors are receiving training sessions on how to use this technology throughout the month of July.

Student Organization Policies

Event and Meeting Procedures

All events/meetings must be approved by the OSAO including virtual, in-person, or hybrid events

  • All in-person student group meetings must adhere to campus wellness and social distancing policies.
    • All students must wear face masks. 
    • 6 feet social distancing.
  • All spaces must be reserved through the appropriate campus reservations office and Registrar’s office (classrooms).
  • Room capacity must not be exceeded for the space on campus being utilized.
    • This includes a maximum of 25 people inside, even if the room capacity posted is greater than 25.
    • Please consider a virtual meeting/event for larger groups.
  • Outdoor events/meetings are encouraged but must also follow all campus wellness and social distancing policies. 
    • Outside capacity may not exceed 250 where a space is large enough to allow social distancing.
  • Off campus events/meetings are not permitted.
    • This includes but is not limited to travel for conferences, competitions, formals, volunteering, etc. 
  • No visitors or guests may be present at meetings/events.
    • No chairs or tables may be moved in any spaces.
  • All seats/desks/tables must be wiped down prior to and immediately after being used.
  • No cash may be exchanged.
  • No shared food may be present during meetings or events.

Student organizations that do not follow all policies will be subject to student conduct follow up and may lose reservation privileges and/or receive additional sanctions.

Tabling Procedures

  • Student organizations may not table anywhere inside the Student Union or other campus  buildings.
  • Spaces will be limited and must be reserved in advance.
  • Students must reserve an outdoor space on campus to table through the Office of Student Activities & Orientation.
  • Pop up tents will be provided for inclement weather, and must be picked up at least 10 minutes prior to tabling reservation (space is limited).
  • No more than 2 students may table at a time for an organization and must wear face coverings and remain 6 ft. apart.
  • No cash may be exchanged. 

Student organizations that do not follow all policies will be subject to student conduct follow up and may lose reservation privileges and/or receive additional sanctions.

Greek Life Policy Addendums and Updates

Greek New Member Activities and Policy

  • All new member and intake activities must be reviewed and approved by the Greek Life advisor and/or Office of Student Activities & Orientation. 
  • All new member and intake activities must be held virtually and/or in on-campus approved meeting spaces that must be reserved in advance with the Office of Student Activities Orientation and the appropriate reservation offices. 
  • Virtual new member and intake activities are not to exceed one hour per day. Chapters may hold a maximum of three virtual new member education activities per week. 
  • In-person new member activities may only be held between 1-5 chapter affiliated members and 1-5 potential new members and will need to be held on campus in compliance with campus policies regarding social distancing. 

Activities and Gatherings

  • All campus gatherings and/or activities must be held virtually or in on-campus approved meeting spaces.
  • All spaces must be reserved with the appropriate campus reservations office and Registrar’s office (classrooms).
  • All on-campus activities including community service, philanthropic initiatives, and social events must be submitted for review and approval by the Office of Student Activities & Orientation 14 days prior to the date intended to be scheduled. 
  • All on-campus gatherings of individuals associated with local chapters are responsible for practicing social distancing and capacity guidelines posted by York College, the Center for Disease Control, Commonwealth of Pennsylvania, and local and York College policies/ordinances. 
  • Off-campus gatherings and/or travel for group activities (e.g. conferences, community service, social parties, mixers, formals, large-BBQ, “welcome back” events, etc.) planned and/or hosted by local chapters associated with York College of Pennsylvania are prohibited effective immediately. 

Virtual Activities and Gatherings

  • Chapters are required to utilize authenticated YCP platforms (Zoom, Google Hangouts, Google Duo) for chapter business.
  • Students are expected to register their virtual activities and gatherings with the Office of Student Activities & Orientation using the Event Reservation form.
  • Students are expected to comply with College regulations, policies, licence agreements, and contracts governing network, software, and hardware use. This policy serves to officially complement the statement on inappropriate use of campus computers or the campus network which appears in the York College Student Handbook.